Work moves fast on your team and, if somebody misses a pertinent update, they run the risk of charging ahead in the totally wrong direction. Process problem: Your team is operating with old information
They work seamlessly together-and soon your team will too. Let’s take a closer look at how Trello and Confluence can help you streamline processes, save time, and reduce frustration. You can use Trello to manage the nitty gritty and nuances and get work across the finish line. How do you do that? Well, there isn’t one simple answer, but the right tools (like Trello and Confluence) go a long way in making your process dreams a reality.Ĭonfluence is a team workspace with dynamic pages, and it’s best used to document your workflows and processes.
Now that you’re equipped with the knowledge of where your workflows are running off the rails, you’re ready to whip them into shape. Using Trello and Confluence to streamline processes Create a psychologically safe environment where any suggestion is welcome and you’ll create a whole list of ideas to streamline processes for your team. Perhaps your SEO team could do research for a big batch of keywords all at once, rather than doing one post at a time. Why not combine those two and include the outline with the brief? Or maybe the team is always waiting on keyword research. You might be surprised by what process improvements bubble to the surface right away.įor example, somebody might mention that doing a brief and then the outline seems redundant. Your team can discuss their answers while referring to the process to understand the context. Who’s handling each step of the process? Are they the best person for that task?.What steps are confusing? Where do you feel lost?.Where is there a bottleneck? Where does work frequently get stuck?.With your process sketched out into a general flow of tasks, zoom out with your team and ask questions like: Let’s say you’re talking with your team about your process for creating a blog post. Start by pulling your team together to map out your typical approach. While the whole concept sounds complex, breaking down your processes and spotting what needs fixing is deceptively simple. You know that they aren’t working as well as they could be, but you’ve continued to roll with them-partly because you’re afraid to rock the boat and mostly because you don’t know where to start to streamline business processes.
What’s screwing up your process? How to pinpoint inefficiencies
The goal is to determine how to streamline a process so that it supports your team-rather than sabotages them. In short, the act of simply having a process isn’t enough to set your team up for success. People grow increasingly annoyed with having to follow processes that only slow them down.
Wasted time: If a process isn’t clear or is packed full with steps that add no value, people spend precious hours checking those boxes-without any benefit.In fact, they can actually cause more problems for your team like: The ones that are less-than-adequate don’t do you any good. From having too many unnecessary steps that slow down momentum to dated approaches that no longer fit the way your team is doing things, not all processes are created equal. It means that you’ve ironed out a sequential set of steps for getting a task accomplished. The term “process” itself has positive connotations. How inadequate processes hold your team back Here’s how to streamline processes on your team so everybody is set up to do their very best work-and maybe even in less time. The good news is that you can do something about it. Those bloated, inconsistent, or confusing workflows can hold your team back from the level of efficiency you know they’re capable of. Yep, turn your attention to your team’s processes. The truth is that it might be time to look in the mirror. When you step back to think about what stands in the way between your team and peak productivity, it’s tempting to point the finger at a bunch of different factors.